Contracts Coordinator – FH Furr (Manassas, VA)

Position Overview

The Contracts Coordinator plays a key role in supporting the sales, installation, and billing workflow for FH Furr’s Manassas location. This position ensures that all sold jobs are accurately documented, properly prepared for processing, and financially verified before moving into installation. The ideal candidate is detail‑oriented, organized, and comfortable working in a fast‑paced environment with multiple departments.

Key Responsibilities

Sales & Job Intake

• Monitor incoming sales daily to ensure all newly sold jobs are captured promptly.

• Enter all sold jobs into the shared Excel tracking spreadsheet with complete and accurate information.

• Review each sold job to verify that all required details are present for billing packet creation and contract review.

Financial Verification & Payment Processing

• Confirm that all required payments have been collected and that intended payment methods are clearly documented.

• Process payments for checks, credit cards, and financing jobs as needed.

• Ensure financial documentation is accurate and ready for downstream processing.

Change Orders & Job Adjustments

• Monitor sales closeout emails for any updates or changes related to installation.

• Review incoming change orders related to equipment or job scope.

  • Processed jobs: Coordinate with the job processor to confirm that all changes have been updated on the requisition and sticker sheet.

  • Non‑processed jobs: No action required; the processor will address changes during their standard workflow.

Cross‑Department Coordination

• Communicate with processors, sales team members, and installation coordinators to ensure job files remain accurate and up‑to‑date.

• Support customer service needs by handling customer calls when necessary.

Qualifications

• Strong attention to detail and accuracy in data entry and documentation.

• Ability to manage multiple tasks and deadlines in a fast‑paced environment.

• Excellent communication skills, both written and verbal.

• Proficiency with Excel and general computer applications.

• Experience in administrative, coordination, or operations roles preferred (industry experience a plus but not required).

What Success Looks Like

• Smooth, error‑free job intake and contract preparation.

• Accurate financial tracking and payment collection.

• Clear communication with processors and sales teams.

• Timely handling of change orders and customer needs.

• A reliable, organized workflow that supports the entire installation process.